A coach bus party is a party on a multi passenger vehicle that’s rented. Unlike a traditional venue, it enables you to take your guests from place to place for a party on board. The majority of coach buses have spacious, luxurious interiors; they may include some sound systems, lighting, bathrooms, and even dance floors. Because of this, they are perfect for carrying the party around with you.
There are many advantages to hosting a coach bus party compared to other kinds of events. The sights can easily be enjoyed by the entire guest list while mingling. You also have the flexibility to create an itinerary that will please the entire group. Besides that, people can enjoy food and drinks without the concern about having to drive. Eventually, the result is entertainers that keep the momentum going non stop.
Planning Your Coach Bus Party
Planning is key to a smooth coach bus celebration. Consider these key details when organizing your event:
Determine the Purpose and Theme
The first thing to do is to decide why you are having a party and the theme you want. Is it for a birthday, a bachelor or bachelorette bash, a prom after party, an anniversary celebration or just a night out with friends? Adding a theme to your coach bus ride will make it more personal for the attendees.
Take tropical luau as example, it is perfect for summer parties. There’s no limit to the options: load up the bus with leis, with paper lanterns, fake palm trees, pineapple centerpieces, etc. A 90s theme would also include neon prints, bubble letters and a playlist of old hits that everyone loves.
Set a Budget
There are costs for the vehicle rental, food, décor, entertainment, etc. Before you determine the budget, outline these costs in advance. Also, don’t forget miscellaneous supplies like decorations, plates and cutlery, etc.
Once you have an amount, try to save money if you need to. For example, prepare home cooked food instead of catering. You can also skip the DJ and rely on a Spotify playlist. Spending limits set in advance help you avoid overages later on
Create a Guest List
Cultivate your guest list carefully in accordance with the capacity of the coach bus. The standard vehicles can seat from 40 to 60 people. Don’t forget to add your own headcount to the invites.
Social media, mass texts, email or mailed invites are all ways to promote the party details. Make sure to ask for an RSVP to make sure you get enough people. Doing this enables you to plan for the right amount of food, beverages and party favors.
Selecting the Right Coach Bus
An event will not be successful if you do not choose an appropriate coach bus rental. Looking for an Los Angeles Party Bus? Consider these factors when selecting a vehicle:
Research Bus Rental Companies
Search for the trusted party bus or coach bus companies in your region. Read customer reviews and make sure that the landscapers are correctly licensed. Get quotes from several services and compare vehicle options.
Party bus rentals from LA Limo Service have over 30 years of experience in providing party bus rentals for all occasions. They have a modern fleet that includes vehicles of all sizes from small to large groups.
Inspect the Bus Amenities
It is important to schedule an in person visit to see the amenities of the coach bus before booking. Search for stereos, dance floors, lighting systems and restrooms that are most important to your event. Be sure also to check the overall passenger capacity to ensure that your guest list will fit.
Confirm Availability and Make Reservations
Popular dates should be booked as early as possible, even months in advance, for your coach bus rental. Check availability from several companies to leave you with plenty of options to choose from. After you’ve chosen the right vehicle, place a deposit to hold your reservation and pay the remainder closer to the event.
Planning the Itinerary
Having an itinerary for the coach bus party makes it more interesting for the guests. Plan your destinations and timing to add build up to the big day.
Choose Destinations and Stops
Choose locations that suit the entire group and which fit your party theme. For example if you want to go on a wine tour route, you will pass vineyards, tasting rooms, and scenic outlooks. A city nightlife tour might stop at clubs, shows, restaurants, and bars, or something along those lines.
Schedule Timing
Give each person plenty of time at each destination to do the things they want to do. Balance this, however, with enough time en route to keep from cramming too much into a schedule. Plan on at least 15-30 minutes for the coach bus to safely get to each pitstop.
Coordinate with the Bus Company
Let the coach bus company know ahead of time your complete itinerary. With this, the driver can get direction on planning the route and can suggest where it’s lacking. Keep in mind that drivers may have to adapt road timings, because of traffic or any other obstacle.
Organizing Food and Beverages
One perk of having a party bus is enjoying refreshments while riding in style. Use these tips to handle catering:
Decide on Catering Options
Hiring a professional catering service lets you enjoy the party rather than preparing all the food yourself. Have them load a spread of snacks, finger foods, and hot dishes to replenish throughout the event.
You could also opt for a more casual potluck style by assigning dishes to guests. This offers variety while saving money on catering costs.
Consider Dietary Restrictions
Find out ahead if any guests have food allergies or restrictions. Provide label cards marking ingredients to inform attendees. You should also order allergy-friendly hors d’oeuvres from the caterer.
Plan Beverage Selection
Stock up on a generous supply of chilled beverages – both alcoholic and non-alcoholic varieties. Tailor the options to the party theme or the group’s preferences. For example, margaritas and beer suit a game day theme. Or champagne and wine work nicely for more formal occasions.
Entertainment and Activities
The right entertainment keeps your coach bus celebration lively from start to finish. Brainstorm fun ideas suitable for the close quarters.
Music and Playlist
Get the tunes pumping by creating a custom playlist aligned with your party theme. Ensure the coach bus sound system is adequate for cranking up the music. You could even rent a karaoke machine for singalong fun.
Games and Interactive Activities
Prepare some collaborative games to get guests mingling on the bus. For instance, host a lip sync battle, play bingo, or have contests like dance-offs. Buy prizes to reward the winners and boost engagement.
Decorations
Decorate the coach bus interior to reinforce your chosen theme. Use banners, streamers, balloons, table centerpieces, and other embellishments in matching hues. Check if the rental company allows certain décor items before purchasing supplies. Spread some excitement by keeping the theme hidden until attendees board the bus!
Safety Considerations
While coach bus parties mean nonstop entertainment, stay vigilant regarding guest safety:
Ensure Compliance with Local Laws
Get familiarized with laws in your area regarding alcohol consumption and noise ordinances. Some destinations or counties impose restrictions about drinking and loud music. Ensure your entire itinerary adheres to relevant regulations.
Emergency Preparedness
Drive safely by having a first aid kit, phone chargers, bottled water, and emergency contacts on board. Also, clearly display key information like hospital addresses at the front of the bus.
Guest Conduct
Set ground rules regarding behavior expectations while aboard the bus. For example, require seatbelts to be worn at all times. Have guests sign liability waivers holding them responsible for avoiding fighting, illegal substances, leaning out windows, etc. Empower your bus driver to enforce policies as needed.
Conclusion
Hosting an epic coach bus party is a delicate art from beginning to end. First, select a memorable theme, then figure out costs. Then select the perfect party bus you can accommodate your guests. After that, you’ll plan stops to awesome destinations and manage the catering logistics. So don’t forget to bring entertainment options, décor and supplies to match the motif. With this comprehensive article, you will be able to put together a coach bus party that will be completely enjoyable and memorable for all involved. If you want the party to start then just reach out to LA Limo Service to book a phenomenal vehicle!